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Invoice Template for Videographers

Video production is complex — your invoice doesn't have to be. TimeTrack Pro turns your tracked production hours into clear, professional invoices that walk clients through every phase of their project.

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Sample invoice for a videographer

INVOICE

INV-2026-001

Date: April 6, 2026

Due: April 20, 2026

DescriptionHoursRateAmount
Pre-production — scripting, storyboarding, shot list8$150.00$1,200.00
On-location filming — 2-day corporate shoot16$200.00$3,200.00
Video editing and color grading — 5-minute brand film24$150.00$3,600.00
Sound design and music licensing coordination4$150.00$600.00
Subtotal$8,600.00
Total$8,600.00

Invoicing tips for videographers

  • 1Use different rates for on-set days (higher, due to physical demands and equipment) vs. editing days and list both on the invoice
  • 2Include equipment rental as a separate flat-fee line item rather than absorbing it into your hourly rate
  • 3Specify the deliverable format and resolution (4K, 1080p, aspect ratios) on the invoice to avoid re-export requests
  • 4For large projects, invoice at milestones (e.g., after scripting approval, after rough cut, after final delivery) rather than at the end

Payment terms tip

Use milestone billing: 30% on project kickoff, 30% on rough cut approval, and 40% on final delivery. This keeps cash flowing during long production timelines.

Frequently asked questions

How much should a videographer charge per project?
Project rates vary wildly based on complexity, but tracking your time is the only way to know if you're profitable. A 2-minute corporate video might take 30–50 hours total. Use TimeTrack Pro to build a database of actual hours per project type, then price future work with confidence.
Should videographers charge for revision rounds?
Absolutely. Include 1–2 revision rounds in your base quote and charge hourly for additional rounds. Video revisions are far more labor-intensive than text edits — re-cutting, re-rendering, and re-exporting can take hours. Track each round separately in TimeTrack Pro.
How do I track time during a multi-day video shoot?
Start TimeTrack Pro's timer at call time and stop at wrap each day. Tag entries with the shoot day and location. For post-production, create a separate timer for editing. This gives you a clean breakdown of production vs. post-production hours.
How do I invoice for stock footage and music licensing?
List these as separate reimbursable expenses on your invoice with receipts attached. TimeTrack Pro lets you add expense line items alongside time-based entries so everything appears on one professional invoice.

Invoice templates for other freelancers

PhotographersContent CreatorsSocial Media Managers

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