TimeTrack Pro
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Built for Consultants

Time Tracking for Consultants

Every phone call, email, and strategy session is billable. TimeTrack Pro helps consultants capture the full value of their expertise — including the thinking time that happens between meetings.

Start tracking for freeNo credit card required

Why consultants struggle with time tracking

  • 1Client calls run over and the extra 20 minutes never gets billed because it feels petty to log
  • 2Strategic thinking happens in the shower, on walks, and between meetings — it's nearly impossible to track
  • 3Managing multiple engagements with different billing structures creates invoicing chaos at month-end
  • 4Travel time to client sites is billable but rarely tracked accurately

How TimeTrack Pro helps consultants

One-tap timer starts on your phone or browser the moment a call begins — no retroactive guessing

Flexible time entries let you log thinking and preparation time after the fact with notes

Per-client billing profiles support different rates, retainer hours, and billing cycles

Exportable reports give clients transparent breakdowns that build trust and reduce invoice disputes

Common projects consultants track

Strategy and advisory retainersProcess improvement assessmentsMarket research and competitive analysisWorkshop facilitation and trainingOrganizational change managementDue diligence and audit support

Average hourly rate for consultants

$100–$350/hr

US market range — rates vary by experience, specialization, and location.

Frequently asked questions

How do consultants track billable hours accurately?
The key is tracking in real-time rather than reconstructing at the end of the week. TimeTrack Pro lets you start a timer for each client interaction — calls, research, writing — and automatically categorizes time by client and project.
Should consultants bill for travel time?
Yes, but typically at a reduced rate (50% of your standard rate is common). Track travel separately in TimeTrack Pro and include it as its own line item so clients see the distinction and can plan for it in future engagements.
How do I set up a retainer billing structure?
Define a monthly hour block (e.g., 20 hours/month at your rate) with rollover or use-it-or-lose-it terms. TimeTrack Pro tracks hours against the retainer cap and shows you remaining hours so you can alert clients before they exceed their allocation.
What's the best way to handle consulting scope creep?
Document every out-of-scope request and track that time under a separate tag. At your next check-in, share the data from TimeTrack Pro showing scope expansion and discuss whether to adjust the budget or reprioritize deliverables.
How do I invoice for a discovery or scoping phase?
Bill discovery as a standalone project with a fixed fee or capped hours. This protects you if the client doesn't proceed and demonstrates your process has value. TimeTrack Pro makes it easy to separate discovery time from the main engagement.

Time tracking for other freelancers

Marketing ConsultantsProject ManagersAccountants

Ready to track your time smarter?

Join consultants who use TimeTrack Pro to track hours and send invoices in minutes.

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Free plan includes unlimited time tracking