TimeTrack Pro
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Built for Bookkeepers

Time Tracking for Bookkeepers

Reconciliations, payroll, financial reports — bookkeeping requires meticulous attention to detail, including tracking your own time. TimeTrack Pro helps bookkeepers log client hours precisely so your own books are as clean as your clients'.

Start tracking for freeNo credit card required

Why bookkeepers struggle with time tracking

  • 1Monthly close processes for multiple clients overlap, making it hard to allocate time to the right client
  • 2Client-initiated fire drills (missing receipts, last-minute payroll changes) eat billable time that never gets logged
  • 3Fixed monthly fees often don't account for seasonal complexity spikes like year-end close or 1099 preparation
  • 4Bank reconciliation time varies wildly based on transaction volume, but clients expect consistent monthly pricing

How TimeTrack Pro helps bookkeepers

Client-specific timers make it easy to switch between accounts without losing track of which client you're working for

Task categories (reconciliation, payroll, AP/AR, reporting) reveal which services consume the most time per client

Monthly time summaries help you validate whether fixed-fee clients are profitable or need a pricing adjustment

Year-over-year time comparisons show seasonal patterns so you can plan capacity and set appropriate pricing

Common projects bookkeepers track

Monthly bookkeeping and bank reconciliationAccounts payable and receivable managementPayroll processing and tax filingFinancial report preparationYear-end close and 1099/W-2 preparationQuickBooks/Xero setup and cleanup

Average hourly rate for bookkeepers

$30–$80/hr

US market range — rates vary by experience, specialization, and location.

Frequently asked questions

How do bookkeepers set their monthly rates?
Track your time for the first 2–3 months with each client using TimeTrack Pro, then multiply your average monthly hours by your target hourly rate. Factor in seasonal spikes (year-end, tax season) by averaging over 12 months rather than using a single month's data.
Should bookkeepers charge hourly or a flat monthly fee?
Flat monthly fees provide predictable income and are preferred by most clients. But you need time data to set profitable flat fees. Use TimeTrack Pro to track hours even on flat-fee clients — you'll quickly identify which clients are under-priced.
How do I handle scope creep in bookkeeping?
Define your monthly services clearly (e.g., 'up to 200 transactions, 3 bank accounts'). Track actual time and volume in TimeTrack Pro. When a client consistently exceeds the scope, present the data and propose a revised monthly fee.
How much time does monthly bookkeeping take per client?
It varies by transaction volume and complexity: a small business with 100 transactions might need 4–6 hours monthly, while a business with 500+ transactions could need 15–20 hours. TimeTrack Pro helps you benchmark per client and per transaction volume.

Time tracking for other freelancers

AccountantsVirtual AssistantsConsultants

Ready to track your time smarter?

Join bookkeepers who use TimeTrack Pro to track hours and send invoices in minutes.

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Free plan includes unlimited time tracking