TimeTrack Pro
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Built for Virtual Assistants

Time Tracking for Virtual Assistants

Inbox management, scheduling, data entry — your day is a whirlwind of small tasks for multiple clients. TimeTrack Pro helps virtual assistants log every minute accurately so no work goes unbilled.

Start tracking for freeNo credit card required

Why virtual assistants struggle with time tracking

  • 1Constant task-switching between clients means hours blur together and time entries get estimated instead of tracked
  • 2Quick 5-minute tasks (scheduling a meeting, sending a follow-up) add up but feel too small to bother tracking
  • 3Some clients pay hourly, others buy monthly hour blocks — managing both billing models is a headache
  • 4Working across time zones means tasks happen at odd hours that are easy to forget by invoicing day

How TimeTrack Pro helps virtual assistants

One-click client switching lets you bounce between tasks without losing track of which client gets billed

Even 5-minute entries are captured and accumulated — small tasks add up to significant billable time

Retainer tracking shows hours remaining in each client's monthly block so you never over-deliver for free

End-of-day time summaries help you catch anything you forgot to log before it slips away

Common projects virtual assistants track

Email and inbox managementCalendar and appointment schedulingData entry and CRM updatesTravel booking and itinerary planningSocial media scheduling and monitoringResearch and report compilation

Average hourly rate for virtual assistants

$25–$65/hr

US market range — rates vary by experience, specialization, and location.

Frequently asked questions

How do virtual assistants track time across multiple clients?
The most efficient method is a timer-based tool with instant client switching. TimeTrack Pro lets you select a client and start a timer with one click. When a different client pings you, switch the active timer. All entries are automatically sorted by client for invoicing.
Should virtual assistants use hourly or retainer billing?
Retainers provide income stability, while hourly billing is better for variable workloads. Many VAs offer both: a discounted hourly rate for clients who commit to a monthly hour block. TimeTrack Pro tracks hours against retainer limits and hourly billing seamlessly.
How do I prove my hours to clients who question my time?
TimeTrack Pro generates detailed time logs with task descriptions, timestamps, and durations. Share these reports alongside your invoice. The transparency builds trust and eliminates disputes before they start.
What tasks should a virtual assistant always track?
Everything — including communication time (responding to Slack messages, emails about the work, and status updates). These micro-tasks add up to 20–30% of your time. If you don't track them, you're working for free during those minutes.

Time tracking for other freelancers

BookkeepersSocial Media ManagersProject Managers

Ready to track your time smarter?

Join virtual assistants who use TimeTrack Pro to track hours and send invoices in minutes.

Get started for freeSee invoice template

Free plan includes unlimited time tracking