TimeTrack Pro
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Built for Project Managers

Time Tracking for Project Managers

You keep everyone else on track — but who's tracking your time? TimeTrack Pro helps freelance project managers log coordination, communication, and oversight hours that are essential but often invisible on invoices.

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Why project managers struggle with time tracking

  • 1Project management is mostly communication — meetings, emails, status updates — and that time is rarely captured accurately
  • 2Splitting time across multiple concurrent projects means context-switching costs are real but never billed
  • 3Clients see the project running smoothly and assume the PM isn't needed — invisible work creates a value perception problem
  • 4Administrative overhead (updating project plans, writing status reports, managing tools) is essential but hard to itemize

How TimeTrack Pro helps project managers

Activity-based tracking (meetings, planning, risk management, reporting) reveals the true distribution of PM effort

Project-level timers let you switch between concurrent engagements with a single click

Client-facing time reports demonstrate the hours behind seamless project execution

Trend analysis shows how PM hours correlate with project phases — useful for estimating future engagements

Common projects project managers track

Software development project oversightMarketing campaign coordinationProduct launch managementVendor and contractor coordinationProcess improvement initiativesEvent planning and execution management

Average hourly rate for project managers

$75–$175/hr

US market range — rates vary by experience, specialization, and location.

Frequently asked questions

How do freelance project managers bill for their time?
Most freelance PMs use hourly billing ($75–$175/hr) or monthly retainers. Some charge a percentage of total project budget (10–15%). TimeTrack Pro helps you track hours precisely regardless of billing model, and historical data helps you set accurate retainer amounts.
How do I justify my project management fees to clients?
Share detailed TimeTrack Pro reports showing your hours by activity category alongside project outcomes (milestones met on time, issues resolved, budget adherence). When clients see the correlation between your hours and project success, the value is clear.
How many projects can a freelance project manager handle at once?
Most freelance PMs manage 2–4 concurrent projects effectively. TimeTrack Pro's multi-project tracking helps you monitor utilization across engagements so you know when you're at capacity and when you can take on more work.
Should project managers track meeting time separately?
Absolutely. Meetings often consume 40–60% of a PM's time. Track them separately in TimeTrack Pro so you can quantify coordination overhead. This data also helps you identify meetings that could be replaced with async updates, improving your efficiency.
How do I handle clients who want to reduce PM hours mid-project?
Present TimeTrack Pro data showing how your hours map to project activities. Identify which activities the client wants to cut and explain the downstream risks (e.g., 'cutting stakeholder management saves 5 hours/month but increases the risk of misaligned expectations'). Data makes this a strategic discussion, not a negotiation.

Time tracking for other freelancers

ConsultantsVirtual AssistantsWeb Developers

Ready to track your time smarter?

Join project managers who use TimeTrack Pro to track hours and send invoices in minutes.

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Free plan includes unlimited time tracking